The Board of Bucketts Way Neighbourhood Group Inc. (BWNG) is committed to protecting the privacy of personal information which the organisation collects, holds and administers. Personal information is information which directly or indirectly identifies a person.
Purpose
The purpose of this document is to provide a framework for BWNG in dealing with privacy considerations.
Variation
BWNG reserves the right to vary the terms and conditions of this policy.
BWNG collects and administers a range of personal information for the purposes of Government grant funding needs. BWNG is committed to protecting the privacy of personal information it collects, holds and administers.
BWNG recognises the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand, and made accessible to them on the other. These privacy values are reflected in and supported by our core values and philosophies and also reflected in our Privacy Policy, which is compliant with the Privacy Act 1988 (Cth).
BWNG is bound by laws which impose specific obligations when it comes to handling information. The organisation has adopted the following principles contained as minimum standards in relation to handling personal information.
BWNG will:
Bucketts Way Neighbourhood Group Inc. (BWNG) Board is responsible for developing, adopting and reviewing this policy.
BWNG’s CEO is responsible for the implementation of this policy, for monitoring changes in Privacy legislation, and for advising on the need to review or revise this policy as and when the need arises.
Collection
BWNG will:
Use and Disclosure
BWNG will:
Implement and maintain steps to ensure that personal information is protected from misuse and loss, unauthorized access, interference, unauthorized modification or disclosure.
Before BWNG discloses any personal information to an overseas recipient including a provider of IT services such as servers or cloud services, establish that they are privacy compliant. BWNG will have systems which provide sufficient security.
Ensure that BWNG’s data is up to date, accurate and complete.
Destroy personal information once is not required to be kept for the purpose for which it was collected, including from decommissioned laptops and mobile phones.
Change information to a pseudonym or treat it anonymously if required by the person whose information BWNG holds and will not use any government related identifiers unless they are reasonably necessary for our functions.
BWNG will:
Take reasonable steps to ensure the information BWNG collects is accurate, complete, up to date, and relevant to the functions we perform.
BWNG will:
Retain client records for seven years after the 30 June of the year in which the record was made. For financial records, BWNG will retain all records for seven years.
BWNG will:
Only destroy records in accordance with the organisation’s Records Management Policy.
BWNG will:
Ensure stakeholders are aware of BWNG’s Privacy Policy and its purposes.
BWNG will:
Make this information freely available in relevant publications and on the organisation’s website.
BWNG will:
Ensure individuals have a right to seek access to information held about them and to correct it if it is inaccurate, incomplete, misleading or not up to date.
Anonymity
Allow people from whom the personal information is being collected to not identify themselves or use a pseudonym unless it is Impracticable to deal with them on this basis.
Making Information Available to Othee Organisations
BWNG can:
Release information to third parties where it is requested by the person concerned.
Allow people from whom the personal information is being collected to not identify themselves or use a pseudonym unless it is Impracticable to deal with them on this basis.
BWNG can:
Release information to third parties where it is requested by the person concerned.
We would like to acknowledge the traditional custodians of this land from the Worimi and Biripi Country
and pay our respects to Elders past, present & future.
(Artwork: 'Home' by a team of local Indigenous Artists)
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